司长: bureau chief...
不约而同: to agree by chance (idiom); taking the same action without prior consultation...
日程: schedule, itinerary...
一起: in the same place, together, with, altogether (in total)...
球: ball, sphere, globe...
父女: father and daughter...
院: courtyard, institution...
境内: within the borders, internal (to a country, province, city etc), domestic...
通知书: written notice...
同一: identical, the same...
